Annual Canvass

    What is the Annual Canvass?

    The Electoral Registration Officer (ERO) is required by law to conduct an annual canvass each year in order to maintain a complete and accurate electoral register that will be published on 1 December.  

    This involves contacting households across the borough to ensure that the correct electors are registered at the household.

    Methods of contact

    The ERO may contact each household in a variety of ways.

    Email and Mobile phone

    If an email address or mobile phone number has been provided in the past, the ERO may use this method of contact via SBC Elections Team.

    There will be a link and freephone (08082841575) number within the message to enable the occupier to respond either online or by freephone.  The two-part Security Codes provided will be needed for both of these methods of response.

    Using email and mobile phone communication will enable the council to reduce the post it sends and will save money.

    Reply to the Annual Canvass online here

    Post

    The ERO may make contact by post either by an A4 letter or an A3 form.

    A4 letter

    If the details are correct no response will be required and that property will be automatically updated on the electoral register.

    If the details are incorrect, a response is required by the following means of contact:

    • A link to the website enables the occupier to respond online. The two-part Security Code will be needed
    • A freephone number - 0808 284 1575 – enables the occupier to respond by phone.  The two-part Security Code will be needed
    • Returning the letter

    Reply to the Annual Canvass online here

    A3 form

    A response is required to the A3 form. The A3 form may be pre-populated with the occupiers currently registered at the property or may not be populated if no-one has registered before.

    The details on the pre-populated form need to be checked to ensure they are correct if they are the following means of contact will be available to respond:

    • A link to the website enables the occupier to respond online. The two-part Security Code will be needed
    • A freephone number - 0808 284 1575 – enables the occupier to respond by phone. The two-part Security Code will be needed
    • Returning the whole of the A3 form

    If the A3 form is blank and not populated, the details of any individuals permanently residing at the property of the age of 16 years or above will need to be added to the property by the following means of contact:

    • A link to the website enables the occupier to respond online. The two-part Security Code will be needed
    • A freephone number - 0808 284 1575 – enables the occupier to respond by phone. The two-part Security Code will be needed
    • Returning the form

    Reply to the Annual Canvass online here

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