Record of processing activities

    Organisation / Data Controller name: Stafford Borough Council 
    Registration reference:      Z4603477
    Organisation address:       Civic Centre, Riverside, Stafford, ST16 3AQ

    Stafford Borough Council is a public authority under the Freedom of Information Act 2000. This register entry describes, in very general terms, the personal data being processed.

    Description of Processing

    The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may refer to any personal communications you have received and check any privacy notices the organisation has provided. Our privacy notices can be found at www.staffordbc.gov.uk/privacynotice.

    Reasons/purposes for processing information

    We process personal information to enable us to provide a range of government services to local people and businesses which include:

    • maintaining our own accounts and records
    • supporting and managing our employees
    • promoting the services we provide
    • marketing our local tourism
    • carrying out health and public awareness campaigns
    • managing our property
    • providing leisure and cultural services
    • carrying out surveys
    • administering the assessment and collection of taxes and other revenue including benefits and grants
    • licensing and regulatory activities
    • local fraud initiatives
    • crime prevention and prosecution offenders including the use of CCTV
    • corporate administration and all activities we are required to carry out as a data controller and public authority
    • undertaking research
    • the provision of all commercial services including the administration and enforcement of parking regulations and restrictions
    • administration of nuisance vehicles using DVLA WEE system
    • the provision of all non-commercial activities including refuse collections from residential properties,
    • internal financial support and corporate functions
    • managing archived records for historical and research reasons
    • data matching under local and national fraud initiatives

    Type/Classes of information processed

    We process information relevant to the above reasons/purposes which may include:

    •  personal details
    •  family details
    •  lifestyle and social circumstances
    •  goods and services
    •  financial details
    •  employment and education details
    •  housing needs
    •  visual images, personal appearance and behaviour
    •  licenses or permits held
    •  business activities
    •  case file information

    We also process sensitive classes of information that may include:

    •  physical or mental health details
    •  racial or ethnic origin
    •  trade union membership
    •  political affiliation
    •  political opinions
    •  offences (including alleged offences)
    •  religious or other beliefs of a similar nature
    •  criminal proceedings, outcomes and sentences

    Who information is processed about; We process personal information about:

    •  customers
    •  suppliers
    •  staff, persons contracted to provide a service
    •  claimants
    •  complainants, enquirers or their representatives
    •  professional advisers and consultants
    •  carers or representatives
    •  landlords
    •  recipients of benefits
    •  witnesses
    •  offenders and suspected offenders
    •  licence and permit holders
    •  traders and others subject to inspection
    •  people captured by CCTV images
    •  representatives of other organisations

    Who information may be shared with

    We sometimes need to share information with the individuals we process information about and other organisations. Where this is necessary we are required to comply with all aspects of the data protection act. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

    Where necessary or required we share information with:

    •  customers
    •  family, associates or representatives of the person whose personal data we are processing
    •  current past and prospective employers
    •  healthcare, social and welfare organisations
    •  educators and examining bodies
    •  providers of goods and services
    •  financial organisations
    •  debt collection and tracing agencies
    •  private investigators
    •  service providers
    •  local and central government
    •  ombudsman and regulatory authorities
    •  press and the media
    •  professional advisers and consultants
    •  courts and tribunals
    •  trade unions
    •  political organisations
    •  professional advisers
    •  credit reference agencies
    •  professional bodies
    •  survey and research organisations
    •  police forces
    •  housing associations and landlords
    •  voluntary and charitable organisations
    •  religious organisations
    •  students and pupils including their relatives, guardians, carers or representatives
    •  data processors
    •  other police forces, non-home office police forces
    •  regulatory bodies
    •  courts, prisons
    •  customs and excise
    •  local and central government
    •  international law enforcement agencies and bodies
    •  security companies
    •  partner agencies, approved organisations and individuals working with the police,
    •  licensing authorities
    •  service providers
    •  press and the media
    •  healthcare professionals
    •  current past and prospective employers and examining bodies
    •  law enforcement and prosecuting authorities
    •  legal representatives, defence solicitors
    •  police complaints authority
    •  the disclosure and barring service
    •  healthcare professionals

    Transfers

    It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of data protection legislation.

    Need Advice?

    You can contact the Data Protection Officer at email; dpo@staffordbc.gov.uk or at Civic Centre, Riverside, Stafford ST16 3AQ.

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